Exports clean into
QuickBooksXeroSageWaveFreshBooksZoho Books
To the cent
balance must reconcile before export
Every row
confidence-scored and reviewable
Side by side
PDF and table, line-linked
6 export formats
CSV · QuickBooks · Xero · XLSX · .QBO · .OFX
The cleanup tax
You didn’t become a bookkeeper to retype statements line by line.
Cleanup engagements live and die on the quality of the source data. When the original export is gone, the work usually looks like this:
01
Client sends three years of PDFs
Old, scanned, password-protected, mixed banks. The bank export window has long closed.
02
Generic PDF converters mangle the numbers
Debit and credit columns flip. Running balances drift. Page breaks lose context.
03
Spreadsheets become the crime scene
Hours of copy, paste, find-and-replace. No audit trail of what was changed or why.
04
Bad data makes it into the books
Duplicate deposits. Wrong-signed transactions. Reconciliation breaks weeks later.
The ProofRows workflow
Six steps from messy PDF to clean accounting file.
Built around how a bookkeeper actually reviews a statement — not how a converter dumps a CSV at you.
Built for the review, not the upload
Every feature exists because a real bookkeeper got burned without it.
Side-by-side PDF review
Click any transaction; the source page scrolls and highlights the exact line. No tab-switching.
Confidence scores on every row
Per-row certainty from the extractor. Filter low-confidence rows into a focused review queue.
Beginning & ending balance check
Statement math has to reconcile. We surface the variance to the cent before you ever export.
Duplicate detection
Catches same-amount, similar-description rows within a statement and across imported months.
Vendor normalization
AMAZON.COM*RT4N9 → Amazon. Learns from your overrides per client workspace.
Accounting-ready exports
CSV, QuickBooks (CSV + .qbo Web Connect), Xero bank-import CSV, XLSX, and generic OFX.
Security & Compliance
Handling client financials should never feel improvised.
You’re uploading your clients’ financial statements. Data is stored in the US on cloud infrastructure with its own SOC 2 Type II attestation and read by European AI — governed by a GDPR and CCPA data agreement. We publish the honest current state, including what we don’t yet hold ourselves.
Data stored in the US · cloud provider holds SOC 2 Type II
European AI provider · holds SOC 2 Type II + ISO 27001/27701
GDPR DPA (EU SCCs) + CCPA / CPRA data rights
No model training on your client data
TLS 1.3 in transit · AES-256 at rest · per-tenant row-level security
Card payments handled by Stripe — we never store card numbers
Our own SOC 2 Type II: on the roadmap, not yet attested
Authentication & payments by
Google Microsoftstripe
Stored in the US, encrypted
Statements live in a US region on cloud infrastructure that holds its own SOC 2 Type II attestation — TLS 1.3 in transit, AES-256 at rest, per-account row-level isolation.
Read by European AI, never trained on
Read by a European AI provider that holds its own SOC 2 Type II and ISO 27001/27701 certifications — and never used to train models. Your data stays in your tenant.
GDPR + CCPA, by agreement
A DPA incorporating the EU Standard Contractual Clauses, plus California (CCPA/CPRA) data rights. You stay the data controller.
Auto-delete on your schedule
Per-workspace retention. Source PDFs auto-purge 7, 30, or 90 days after export.
Client & job workspaces
Hard isolation between clients. Per-engagement permissions for staff and reviewers.
Built for financial cleanup workflows
Designed with practicing bookkeepers. We publish the honest current state of our compliance posture, vendor attestations included.
Private · in your browser
Try it without uploading a thing.
Got a statement you’d rather not send anywhere? Our free in-browser converter extracts it on your own machine — the file never leaves the tab. Open your Network tab and watch: 0 bytes uploaded.
Try the private converter Free · no sign-up
Nothing is uploaded
The file is read and parsed inside your browser tab — it never reaches our servers or any third party.
No account, no wait
Drop a PDF or scan and get a clean transaction table on the spot. Free, no sign-up.
Every balance checked
Each row is reconciled against the running balance, so a misread digit gets flagged, not trusted.
Use cases
The engagements where messy PDFs are the whole job.
ProofRows does one thing, deliberately: turn statement PDFs back into clean, reconciled books. Every engagement below depends on getting exactly that right.
High volume
Cleanup bookkeeping
Catch up 6–24 months of neglected books from PDFs alone.
Time-sensitive
Tax-season catch-up
Reconstruct missing months ahead of an extension deadline.
First 30 days
New client onboarding
Inherit a client mid-year. Bring in statements before QBO sync.
Forensic
Historical reconciliation
Rebuild a year of transactions when the original export is gone.
Audit-ready
Forensic / due diligence
Working from PDFs only? Produce a clean ledger an auditor can read.
One-time
Migration from manual sheets
Replace a six-tab Excel of patched data with a reviewed import.
Compare
Not a converter. Not a spreadsheet. A cleanup workspace.
Comparison reflects the workflows ProofRows was built around — we made it because we ran each of these by hand ourselves.
Pricing
More pages for less than old PDF tools.
Bookkeeper-friendly: no per-statement gouging, no contact-sales footguns, no surprise overage charges. Start free with 150 pages, then keep a real monthly page pool.
Starter
Solo bookkeepers$15/ mo
Enough monthly room for client cleanup without rationing pages.
- 250 statement pages / mo
- All export formats (CSV · XLSX · .QBO · OFX · Xero)
- Side-by-side review
- Balance validation
- 1 user
- 7-day auto-delete
MOST POPULAR
Firm
Small firms$49/ mo
Recurring cleanup engagements and onboarding catch-up.
- 2,000 statement pages / mo
- All export formats (CSV · XLSX · .QBO · OFX · Xero)
- Client & job workspaces
- Duplicate detection
- Vendor normalization
- 3 users · 30-day retention
Cleanup Pro
High-volume specialists$99/ mo
Multi-year catch-up, batch uploads, team review.
- 5,000 statement pages / mo
- Everything in Firm
- Batch upload + priority queue
- Advanced validation rules
- 10 user seats
- Custom retention
Public page-based tools advertise examples like $20 for 60 pages, $111 for 640 pages, and $360 for 2,000 pages. ProofRows starts at $15 for 250 pages, with no surprise page fees.
Free trialNo credit card
Every new account starts with 150 statement pages for 14 days. Run a real cleanup end-to-end before you pick a plan.
Why the balance check is non-negotiable
“A statement that doesn’t reconcile to the cent isn’t done. ProofRows won’t let beginning + credits − debits drift from the ending balance — so a tired-Friday duplicate deposit gets caught before it ever reaches the books.”
SS
The ProofRows principle
Review-first, reconcile-always — the way a bookkeeper would
Δ $0.00
target variance before export
Every row
confidence-scored & reviewable
Side by side
PDF line ⇆ extracted row
Audit log
every override timestamped